Executive Assistant

The Fraser Institute has an opening for a full-time Executive Assistant based in British Columbia or Alberta. The position is ideal for a professional, highly organized individual, who wants to be part of a dynamic, high-performing team. The ideal candidate will have strong communication skills and a proven ability to maintain confidentiality, build trust and create positive working relationships.

Here’s what you’ll do:

• Provide administrative support to the President and Executive Vice President.
• Manage executive travel and meeting coordination including travel bookings and itineraries, managing internal and external meeting requests in Outlook, preparing meeting materials, arranging catering services, etc.
• Draft executive-level correspondence.
• Provide administration support for all Board of Director related matters for the Fraser Institute and the Fraser Institute Foundation and their sub-committees including scheduling monthly meetings, preparing agendas, distributing and maintaining meeting materials, taking and filing minutes.
• Provide administrative support for the AGMs for the Fraser Institute and Fraser Institute Foundation.
• Overseeing office administration functions across all FI offices.
• Other administrative duties and special projects as assigned.
• Some travel may be required.

About you:

• You have a minimum of 5 years’ experience in an executive support role.
• You have the ability to effectively meet numerous competing demands, work independently and deal with all matters professionally and confidentially.
• You are calm, assertive and have the ability to anticipate needs and proactively take action/make suggestions.
• You are detail oriented, extremely organized and able to work well under pressure with minimal guidance.
• You have exemplary business communication skills particularly with respect to drafting executive correspondence, answering inquiries (phone & email) and preparing minutes.
• You are highly proficient with MS Office (Outlook, Word, Excel & PowerPoint).

What we offer:

• A collegial work environment that encourages sharing ideas, innovating and learning.
• An opportunity to work alongside some of the most accomplished policy and business experts in the country.
• Professional development and advancement opportunities.
• An attractive compensation package which includes extended health and dental benefits, a fitness benefit, potential for a bonus and a great RRSP plan.